I have come to the conclusion that computers are too unstable for me to promise storing clients digital files for a year, 5 years or forever.
You do your back ups, but I figure computers, hard drives, CD's are not made to last. It would be irresponsible to make a promise I may not be able to keep.
Sure I could do multiple copies, and store another copy off premise in the case of fire or lightening strikes etc.
What if I had a stroke and forgot the passwords?
What if in the future jpgs, RAW, psd files went the way of 8 Tracks, or Batamax?
Nope, too many things to go wrong.
Currently rejected RAW files are deleted as soon as the order is delivered. If they order pose #4, #17 and #33... all other files are deleted. Everything (RAW, Jpgs and psd files) from #4, #17 and #33 are stored for a short period, but nothing is promised.
If they want to buy an 8x10 for Aunt Lucy, they better buy it now.